Facilities Manager

Altenar is an international IT company founded in 2011, with offices in Malta, Greece, Georgia, the Isle of Man, and Uruguay. We specialize in high-load software development and provide one of the best technology solutions for the iGaming industry worldwide.

We are seeking a highly organised and proactive Facilities Manager to oversee the maintenance, safety, and operational efficiency of Altenar offices and related infrastructure. The role involves managing a range of building systems and equipment, including but not limited to air conditioning and ventilation, fire safety, and access control systems, ensuring that all facilities are well-maintained, compliant, and fit for purpose.

This position requires both hands-on problem-solving and strong coordination skills for managing contractors, suppliers, and internal stakeholders.

Key Responsibilities

Maintenance & Operations:

• Oversee and maintain all building systems, including:
  • Air conditioning and ventilation systems
  • Access control, CCTV, and intruder alarm systems
  • Fire alarm systems and fire extinguishers
  • Electrical systems and lighting
  • Plumbing & drainage 
  • Office equipment, such as coffee machines and other appliances.
• Ensure preventive maintenance schedules are established and followed.
• Respond promptly to maintenance requests, breakdowns, and operational issues.
• Maintain accurate service and maintenance records for all systems.
  
  

Safety & Compliance

• Ensure compliance with all local regulations and safety standards related to building operations and fire safety.
• Conduct regular safety inspections and coordinate corrective actions as needed.
• Assisting the Office Manager in fire drills, emergency procedures, and related documentation.
  
  

Procurement & Asset Management

• Source and procure office furniture, fittings, and facility-related equipment.
• Manage vendor relationships and negotiate maintenance/service contracts.
• Maintain an inventory of assets and oversee equipment lifecycle management.
  
  

Project Coordination & Office Fit-Outs

• Coordinate and project manage refurbishment, renovation, new offices and relocation projects.
• Collaborate with contractors, designers, architects, and internal teams to ensure timely delivery and adherence to budgets and standards.
• Oversee handover processes, snagging, and quality checks.
  
  

Insurance & Documentation

• Assist with office and equipment insurance matters, including claims and renewals.
• Maintain organised documentation for maintenance contracts, compliance certificates, and project files.
  
  

Qualifications & Skills:

• Proven experience in facilities or maintenance management (minimum 3 years).
• Strong technical knowledge of HVAC, security systems, and building services.
• Familiarity with fire safety regulations and maintenance best practices.
• Excellent organisational, planning, and project management skills.
• Ability to manage contractors and external service providers effectively.
• Experience in coordinating office refurbishments or relocations.
• Proficiency in Microsoft Office and facility management software/tools.
• Strong problem-solving skills and a hands-on, practical approach.
• Good communication and interpersonal skills.
• A degree in Engineering, Facilities Management, or a related field.
• Knowledge of occupational health and safety standards. First aid and/or Fire Warden certificate is an asset. 
  
  

What we offer:

• Stable and flexible working environment
• Career growth opportunity
• Training and professional development events
• Health insurance for employees and close family members
• Teamwork and accountability
• Sense of community and defined company culture
• International work environment
• Diverse workplace
• Gym reimbursement after successfully passing probationary period