HR Executive

We are seeking a proactive and detail-orientated HR Executive to manage high-volume Third Country National (TCN) work permit applications and act as the primary liaison with Identità. This is a hands-on position for someone who understands the regulatory landscape in Malta and can efficiently coordinate TCN onboarding and compliance processes.

Key Responsibilities

• Manage end-to-end TCN application process including new work permit requests, renewals, and documentation updates.
• Serve as the key point of contact with Identità to ensure timely and compliant processing of all applications.
• Maintain accurate records of all immigration documentation and status updates in line with GDPR.
• Prepare and submit documentation for TCN applications (Single Permit, Key Employee Initiative, etc.) ensuring completeness and accuracy.
• Liaise with internal departments and new hires to gather and verify necessary application materials.
• Monitor expiries and initiate timely renewals or extensions.
• Support HR with onboarding and orientation for TCN hires.
• Keep up to date with changing regulations and provide internal updates on policy or process shifts.

Requirements

• Proven experience in high-volume TCN processing and liaison with Identità or similar government entities in Malta.
• Minimum 2 / 3 years experience in HR, immigration, or compliance.
• Familiarity with Maltese labour laws, work permits, and TCN employment legislation.
• Exceptional organisational skills and attention to detail.
• Strong written and verbal communication skills in English.
• Ability to manage multiple priorities in a fast-paced environment.
• Proficient in MS Office and HR software systems.

Preferred

• Fluency in Maltese or additional languages is a plus.
• Previous experience in industries with large TCN populations (e.g. hospitality, construction, iGaming).
• Familiarity with Key Employee Initiative (KEI), EU Blue Card, and Family Reunification applications.