Office Coordinator

Founded in 2008, ComeOn Group is a leading global player in the rapidly growing iGaming market. Having launched its first online brand in 2010, ComeOn Group is running a wide range of exciting brands across multiple markets. Managing a multi-brand portfolio on its proprietary platform, offering a secure, innovative, and entertainment-driven player experience in both casino and sports. ComeOn Group is an international employer within the iGaming industry and has over 500 talented employees across 7 main locations.

Location: Malta - On-site

We are on the lookout for an enthusiastic and detail-oriented Office Coordinator to join our team. In this essential role, you will be the heartbeat of our office, ensuring everything runs like clockwork while cultivating a welcoming and inspiring environment for all employees.

You will play a crucial part in enhancing the workplace experience by collaborating closely with our People & Culture team across multiple locations. Your contributions will not only support daily operations, but also enrich our organisational culture through innovative solutions and thoughtful engagement initiatives.

As the go-to person for all office-related matters, you'll have the opportunity to implement creative ideas, coordinate exciting events, and ensure our workspace reflects the dynamic spirit of ComeOn Group. If you are passionate about creating a positive workplace atmosphere and thrive in a fast-paced environment, we want to hear from you!

Responsibilities:

Be the First Point of Contact:

• Assist with onboarding and offboarding processes
• Help new joiners adapt to the office environment by greeting them with a smile and preparing welcome packs, probation giveaways, anniversary gifts, and virtual cards
• Provide employees with lockers and maintain an up-to-date locker system

Administrative Support:

• Perform general office tasks such as managing emails, meeting room bookings, and also handling incoming/outgoing mail and other correspondence
• Assist with booking travel arrangements, including flights, taxis, hotels, and the company apartment
• Coordinate arrivals and departures in the company apartment
• Handle all office-related invoices, ensuring timely payments are made
• Create and share sign-up sheets and posters for events and office meals

Event & Activity Coordination:

• Brainstorm and collaborate with the Culture team to organise fun and engaging events
• Maintain an eventful yearly events calendar for the office

Vendor & Supplies Management:

• Be the first point of contact for vendors and build new business relationships
• Keep track of office supplies, place orders, and ensure the workspace is cosy and functional

Facilities & Maintenance:

• Proactively maintain high standards in the office and conduct routine checks to ensure safety and security
• Work closely with the Housekeeping team and other contractors to manage day-to-day office and facilities tasks

Health & Safety:

• Assist in ensuring compliance with health and safety policies
• Respond appropriately to emergencies or urgent issues
• Coordinate company-provided training courses for staff

Team Support:

• Provide administrative support for internal departments and special projects
• Support the People & Culture team with various tasks

Manual Handling:

• Occasionally carry office supplies and equipment
• Perform minor tasks like setting up and rearranging office furniture and equipment

About you:

• At least 3 years of experience in a similar role
• Previous experience in event management
• You have a warm and welcoming personality
• Excellent time management and organisational skills are your strengths
• You are proficient in Google apps and adept at internet searches
• You possess strong communication skills
• You are self-motivated with robust problem-solving abilities and a creative eye for detail

So what can you expect from ComeOn as a place of work? 

• A competitive remuneration package including a company bonus scheme! 💰
• Fantastic quarterly team events and weekly company events 😎
• Wellbeing allowance 
• A comprehensive, International Private Health Insurance
• Breakfast at the office on Tuesdays
• Lunch at the office on Mondays and Wednesdays

ComeOn is known for their inviting and vibrant offices that offer creative areas for collaboration and desk set-ups. When you visit one of our offices you will always be welcomed by a friendly face that will take good care of you. It’s our curiosity that drives our innovative business forward and we work hard in a run together spirit and we always make sure to top it up by having fun! You will not regret picking ComeOn as your next place of work. 

At ComeOn Group we value diversity and we take concrete action to ensure fairness in our recruitment process. We are committed to assess candidates on their merit without discriminating against any applicant for whatever reason that is protected by law. We truly value you, as you are. 

Want to know more about us just visit our website www.comeon-group.com or any of our social media channels to take a deep dive into our culture!

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